ARTICLE I - NAME AND ORGANIZATION

Section 1. The name of this organization is the Minnesota Association of School Personnel Administrators (“Association”).

Section 2. The Association is statewide in scope and an associate of the American Association of School Personnel Administrators.

ARTICLE II - PURPOSES

Section 1. The general purpose of the Association is to promote and advance public education in Minnesota through the cooperative efforts of public school administrators within the state who have a professional responsibility for administering human resources

Section 2. The purpose of this Association is to provide members with services, resources, and information important to successful school human resources practices to serve students and communities.

Section 3. Another purpose of this Association is to provide insight to professional groups, legislative bodies, and other governmental entities and to promote a stronger system of public education through adoption of sound school human resources practices and policies.

Section 4. The Association’s Executive Board provides fiscal and structural oversight of the State Negotiators group.

ARTICLE III - OFFICERS AND DIRECTORS

Section 1. Executive Board.

The Executive Board governs the Association.

The Executive Board has seven voting members. These members are called directors. Directors must be active Professional members of the Association.

The Executive Director, if any, may attend Executive Board meetings as a nonvoting participant. The Executive Director does not vote and does not count toward a quorum.

The Association seeks an Executive Board that reflects the Association's membership. This includes members from urban and greater MN school districts, and from large and small school districts.

Directors must be able to regularly attend Association conferences, Board meetings, retreats, and other meetings needed to carry out the Association's work.

Section 2. Appointment of Directors.

The Executive Board appoints directors.

When a director position is open, or expected to become open, the Association will notify the active membership and invite eligible members to express interest.

The Executive Board will consider interested members before making an appointment. In making appointments, the Board will consider the needs of the Association, leadership continuity, and the goal of having a Board that reflects the membership.

The Board will normally appoint new directors at or around the Spring conference. A director’s term begins at the close of the Spring conference unless the Executive Board sets a different start date.

Section 3. Director Terms and Term Limits.

Each director serves a three-year term.

A director may serve no more than three consecutive full three-year terms, or a maximum of nine consecutive years.

A director who has served three consecutive full terms may be appointed again after at least one year off the Executive Board.

A director appointed to fill a vacancy serves the rest of the vacant term. If the director serves less than eighteen months of that vacant term, that service does not count as one of the director’s three full terms.

Director terms shall be staggered so that the full Board does not turn over at the same time. Staggered terms help preserve experience, leadership continuity, and institutional knowledge.

The Executive Board may assign directors to different term groups. The Board may also use shorter initial terms when needed to create or maintain staggered terms.

Section 4. Officers.

The Association's officers are the President, Vice President, and Secretary-Treasurer. The Executive Board may create other officer roles if needed.

Officers must be current directors.

Officer roles are determined each year. The Executive Board will propose the officer slate. The general membership must approve the officer slate.

Officers serve one-year terms. An officer continues to serve until a successor is approved, unless the officer resigns, is removed, is no longer eligible to serve, or leaves the Executive Board.

No officer has an automatic right to move into another officer role. No officer must progress from Secretary-Treasurer to Vice President to President.

Section 5. Officer Selection Process.

Each year, the Executive Board will discuss officer roles for the upcoming year and approve a proposed slate of officers.

The Executive Board will present the proposed slate to the general membership for approval at the Spring business meeting.

When preparing the slate, the Executive Board should consider the Association's needs, leadership continuity, officer performance, availability, and readiness.

Section 6. Vacancies and Loss of Eligibility.

A director or officer who is no longer eligible for Professional membership is no longer eligible to serve on the Executive Board.

A director or officer who is unable to carry out the duties of the position may be removed from that position by majority vote of the Executive Board.

The Executive Board may fill a vacant director position by appointment. Before filling the vacancy, the Association will notify active members and invite eligible members to express interest, unless urgent circumstances require a temporary appointment.

A director appointed to fill a vacancy serves the rest of the vacant term.

The Executive Board may fill a vacant officer role on an interim basis. The interim officer serves until the general membership approves an officer slate or a replacement officer.

Section 7. Transition.

After adopting this Article, the Executive Board will approve a transition plan.

The transition plan will move the Association to three-year staggered director terms.

To create staggered terms, the Board may assign current directors to initial terms of 1, 2, or 3 years.

Current officers will continue in their officer roles until the first officer slate is approved under this Article, unless the Executive Board decides that an earlier transition is needed.

ARTICLE IV - MEETINGS

Section 1. An annual Association meeting is held each spring at a time and place to be determined by the Executive Board.

Section 2. Special meetings of the Association or its Executive Board may be called at other times by the President or when so directed by a majority of the Executive Board.

Section 3. The time and location of each meeting is shared with members at least five days in advance of the meeting.

Section 4. To encourage an active relationship with the American Association of School Personnel Administrators, the Association will reimburse a portion of the expenses of either the President or the President-Elect to attend the national conference. This amount is determined annually by the Executive Board.

ARTICLE V - MEMBERSHIP

Section 1.  This Association has three membership levels: Professional, Business, and Ad Hoc.

Section 2. Professional. Professional membership may be held by employed school administrators with major responsibility for public school district human resources administration or those employees whose assigned work is primarily concerned with human resources functions in school districts. Only active members have the right to hold office or vote.

Section 3. Business. A business providing goods and services to school districts may obtain a business membership subject to Executive Board approval and continuing compliance with the rules and terms established for business membership.

Section 4. Ad Hoc. The Executive Board may award non-voting memberships to individuals and organizations to advance the Association’s purposes.

Section 5. The Executive Board establishes member dues annually by vote for the membership year September 1 through August 31. Dues are payable to the Minnesota Association of School Personnel Administrators.

ARTICLE VI - AMENDMENTS

Section 1. This constitution may be amended at the annual Association meeting or at a special meeting specifically called and communicated to members for such purpose. A two-thirds majority of voting-eligible members present at said meeting is required to amend this constitution.

Section 2. In all matters of parliamentary procedure not covered by this constitution, the Association is governed by the provisions of Robert's Rules of Order.

Section 3. A nominating committee is named each even-numbered year, or as needed, by the President to propose a potential slate of officers and directors for the next year.

Adopted as amended 10/9/2026